The Registrar-General’s Department (RGD) wishes to announce to the Business Community that the second phase of Company Inspection would start from Tuesday, March 1, 2016 with Inspectors of the Department inspecting all Businesses and Companies operating in the Country.
The first phase of this exercise which started in the last quarter of 2015 resulted in many Companies adhering to the earlier press release by updating their records with the Department. However, a lot more Companies/ Businesses have not yet complied with our directive of updating their records as well as filing their Annual Returns with the Department.
This exercise would require Sole Proprietors, Partners, Company Secretaries, Directors, Shareholders, Local Managers and Auditors of Companies to provide copies of their Company’s Certificate of Incorporation, Commencement of Business, Annual Returns and evidence of current Renewal of Business Registration to the team for inspection.
Companies should also provide their current Audited Accounts or Nil Returns whichever is applicable depending on the date of incorporation.
The Filing of Annual Returns is mandatory as stated in Section 122 (1 & 2) of the Companies Act, 1963, (Act179), that a Company shall file its Annual Returns eighteen (18) months after Incorporation and once, at least in every year thereafter.
In addition to this, all Businesses and Companies which were registered with RGD before 5th December, 2011 and have not as yet updated their records in the e-Registrar database are therefore being requested to update their records with the Department before, Thursday 30th June, 2016.
Furthermore, as the Registrar of Companies in Ghana, Section 29 of the Companies Act, 1963 mandates the Department to apply penalties in the event of default in complying with the filing of particulars.
Companies must take note that failure to file their Annual Returns after the deadline would attract a fine of 12 penalty units for each day that they would be in default whilst that of Business Names would elapse completely.
Businesses and Companies which do not update their records after the deadline would automatically be considered as being inactive and serve as notice to the Registrar-General that such businesses should be stricken off the Register. Once this is done, the name would fall into the Public Domain to be re-used by any other person or corporate body.
Businesses must note that the update of records is FREE apart from fees to be paid for renewing the businesses or filing of Annual Returns for the number of years in default.
Businesses are to identify Company Inspectors from the Department by their staff identification tags before they are allowed to inspect their books.
For further information and enquiries
Please contact the following telephone numbers: 0302-664691/0244619545 and 0244287264
CONSTANCE ADOMAA TAKYI
PUBLIC RELATIONS OFFICER